How Much Does a Virtual Event Platform Cost?

by Oct 18, 2021Virtual Event Software

What Can You Expect to Pay for a Virtual Event Platform

The number of apps available to host and manage virtual events has exploded in recent years, but how much does a virtual event platform cost?

Before jumping right into the cost, let’s start off with what we mean by virtual event platform. This article is about robust platforms offering a wide variety of features to enhance the quality and interactivity of virtual events. These features often include the following (not every platform listed includes all these features):

  • Integrated Q&A capabilities so attendees can ask questions during designated times
  • Interaction between attendees and presenters and event administrators in a chat stream
  • Easy polling of participants
  • Distributing handouts to attendees
  • Livestreaming the event to integrated social media channels and YouTube
  • Customizable event landing pages
  • Event marketing features

While the above is not exhaustive list of potential features, it serves to illustrate Zoom does not qualify as full-blown virtual event platform. We assembled a list of some of the most commonly referenced apps, most of which are cloud-based SaaS (software as a service) offerings paid for through a subscription (paid monthly or annually for a discount, the month-to-month rates are what is listed below). The subscription is typically tiered into levels by some kind of criteria. The 27 virtual event platforms included here are not ranked in any way, so they’re presented in simple alphabetical order. Pricing information was current as of September 30, 2021. Here’s what we found about virtual event platform cost:

Platform Tier 1 Tier 2 Tier 3 Tier 4 Notes
Accelevents $500/event N/A N/A $5k/event Pricing per event, plus any desired add-ons.
Airmeet $99/mo $249/mo $349/mo. $599/mo Pricing based on # attendees. 1000+ attendees by quote.
Aventri By quote By quote By quote By quote A standard enterprise plan is $3k/yr. Contact company for quote.
Big Marker $99/mo $189/mo $399/mo By quote Pricing based on # attendees and features.
Bizzabo By quote By quote By quote By quote Contact company to get a quote.
BuzzCast By quote By quote By quote By quote Contact company to get a quote.
Canapii $149/mo N/A $599/mo By quote Pricing based on # attendees and features.
Cvent By quote By quote By quote By quote Pricing based on # attendees and features.
Eventee $999/yr $1,999/yr N/A $3,999/yr Annual pricing based on # attendees, #meetings/yr, and features.
EventMobi By quote By quote By quote By quote Pricing a la carte based on features needed for type of event and frequency
Floor $50/mo $400/mo $667/mo By quote Pricing based on # attendees and features.
InEvent $2,990/yr $3,990/yr By quote By quote Annual pricing based on features needed.
Glisser By quote By quote By quote By quote High-end offering with great customer reviews.
Goldcast By quote N/A N/A By quote Contact company to get a quote.
GoToWebinar $59/mo $129/mo $249/mo $499/mo Pricing based on # attendees and channel pages.
HeySummit $33/mo $99/mo $299/mo By quote Pricing based on # attendees and features.
Hopin $99/mo $799/mo By quote By quote Pricing based on # attendees and features.
Hubilo By quote By quote By quote By quote Gets high marks from customer reviews.
Keystone By quote By quote By quote By quote Gets high marks for customizability.
PheedLoop By quote By quote By quote By quote Pricing “as low as” $1 per module per user.
Remo $125/mo $450/mo $850/mo $1,950/mo Pricing based on # attendees and features. Enterprise level by quote. Non-profit discount.
Run the World $99/mo N/A N/A By quote Pricing based on # attendees and features.
Socio By quote By quote By quote By quote Quotes based on #attendees, # of events, add-ons, etc.
SpotMe $299/mo $790/mo By quote By quote Billed annually. Pricing based on # attendees and features.
Swoogo $9,800/yr $12k/yr $18k/yr $24k/yr Pricing based on # team users, unlimited use, annual only, enterprise by quote
vFairs By quote By quote By quote By quote Contact company to get a quote.

You’ll notice how some of the apps listed don’t clearly spell out their virtual event platform cost on the company website. Then again, getting a quote for the kind of events you’re likely to host only requires filling out an online form or giving the company a call. It’s also worth noting that a number of the platforms do offer a free version, but those tend to be far more limited than most businesses and organizations would need.

What the table above reveals is how there are many options for robust hosting and managing of both virtual and hybrid events. There is also a virtual event platform cost to fit nearly any budget from low to high.

If it’s time for your business or organization to get serious about virtual and hybrid event management, there are plenty of affordable platforms from which to choose. 

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